Focus on Open Science Chapter VII: Gdansk

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Chapter VII: Gdansk



Ask questions using (code: F964)








An event organised by:

Scientific Knowledge Services, Gdańsk University of Technology and in collaboration with UCL Press and LIBER (The European Association of Research Libraries).

The Challenge of Open Science

Science describes the current transition in how research is undertaken, how the outputs are stored and disseminated, how researchers collaborate, how success is measured and how researchers are rewarded for Open approaches. Open Science has the potential to transform the research landscape. What is the role of academic libraries in supporting this transition? Is there indeed a role for libraries at all? What are the current views and agendas in various European countries? How do we differentiate regionally and nationally?

The aim of the Focus on Open Science Workshops

Started in 2015, we aim through these workshops to address the challenges posed by Open Science, using the 8 pillars of Open Science identified by the European Commission in its Open Science Policy Platform.

The mission statement for the workshops is: “Promote the concept of, values and best practices in the Open Science to European communities, with particular reference to libraries.”

Why are these Workshops important?

We believe that such Workshops offer a practitioner experience, grounded in the principles of Open Science, and opportunities for networking at the local level. The Workshop format offers both on-the-spot interactions and follow-up opportunities.

Steering Committee

Our team is happy to announce a Steering Committee that will help us select the annual topics, the invited speakers and advise on best practices for delivering successful events.

The members of Open Science Workshops Steering Committee are:

– Dr. Paul Ayris, Pro-Vice- Provost (UCL Library Services), Chief Executive, UCL Press, co-Chair of the LERU INFO Community (League of European Research Universities).

– Frank Manista, European Open Science Manager, Jisc, UK.

– Jeannette Frey, Director of BCU Lausanne and President of LIBER (Association of European Research Libraries).

– Colleen Campbell, Open Access 2020 Initiative, Max Planck Digital Library.

– Dr. Ignasi Labastida i Juan, Head of the Research and Innovation Unit of the CRAI at the University of Barcelona

– Dr. Anna Wałek, Library Director Gdańsk University of Technology

– Dr. Tiberius Ignat, Director of Scientific Knowledge Services

The language of the Workshop will be English.

We look forward to seeing you in September, in what promise to be a stimulating event!

WHEN: September 25th 2018  

WHERE:  Gdańsk University of Technology, Main Building, Lecture Hall, Floor 3

This one-day workshop will address the following critical topics:

1. Open Science and the Management of Cultural Change

2. The drivers of change: FAIR Data and Open Access

3. TDM, Copyright reform and the impact of the European GPDR for research support organisations

4. The Responsible Use of Bibliometrics and New Bibliometrics

5. Citizen Science

Confirmed speakers

  • Dr. Paul Ayris, Pro-Vice- Provost (UCL Library Services), Chief Executive, UCL Press, co-Chair of the LERU INFO Community (League of European Research Universities);
  • Kristiina Hormia-Poutanen, LIBER;
  • Vanessa Proudman, SPARC Europe;
  • Dr. Ignasi Labastida i Juan, Head of the Research and Innovation Unit of the CRAI at the University of Barcelona
  • Beata Socha, De Gruyter
  • Prof. Dr. Janusz Smulko, Gdańsk University of Technology
  • Elad Hoffman, ExLibris
  • Emily Newsome, Taylor and Francis, eBooks Department



09.00 – 10.00   Registration and networking
10.00 – 10.10 Welcome note from Prof. Jacek Namieśnik, Rector of Gdańsk University of Technology
10.10 – 10.20 Opening note: Dr Anna Wałek, Director of the Gdańsk University of Technology Library
10.20 – 10.55  Kristiina Hormia-Poutanen, LIBER Board: The Role of Libraries in Advancing Open Science
10.55 – 11.15 Sponsored talk: ExLibris, Elad Hoffman: Libraries and Research Assets – The Need for a New Approach
11.15 – 11.50 Dr. Ignasi Labastida i Juan, Universitat de Barcelona, Catalunia: Facing the Open Science challenges from a university perspective
11.50 – 12.05 Coffee break
12.05 – 12.40 Dr. Paul Ayris, Pro-Vice-Provost University College London, UK: Changing the culture of Research Metrics in research organisations
12.40 – 13.00 Sponsored talk: De Gruyter, Beata Socha: Open Science, a Publisher’s perspective
13.00 – 13.35 Vanessa Proudman, Executive director SPARC Europe: It’s high time to rethink how we pay for Open infrastructure; it’s high time to act
13.35 – 14.10  Prof. Janusz Smulko, Vice-Rector for Science of the Gdańsk University of Technology: A research perspective from Poland on Open Science
14.10 – 15.10 Lunch break
15.10 – 15.30 Sponsored talk: Taylor and Francis, Emily Newsome: eBooks in your Library:  Discoverability, Communication and the Future of eBooks
15.30 – 16.50 The Panel (all speakers are invited to be part of the panel)Ask questions using (code: F964)Opening Note: Dr. Anna Wałek, Director of the Library of Gdansk University of Technology and Dr. Tiberius Ignat, Director of Scientific Knowledge Services
16.50 – 17.00 Closing Notes


About the Speakers


Dr. Paul Ayris, University College London, UK

Dr Ayris is Pro-Vice- Provost (UCL Library Services). He joined UCL in 1997. 

Dr Ayris was the President of LIBER (Association of European Research Libraries) 2010-14 and Advisor to the LIBER Board until 2018. He is Co-Chair of the LERU (League of European Research Universities) INFO Community. He chairs the OAI Organizing Committee for the Cern-Unige Workshops on Innovations in Scholarly Communication. He is also the Chair of JISC Collections’ Content Strategy Group. On 1 August 2013, Dr Ayris became Chief Executive of UCL Press. He is a member of the Provost and President’s Senior Management Team in UCL.

He has a PhD in Ecclesiastical History and publishes on English Reformation Studies.


Changing the culture of Research Metrics in research organisations

The paper will look at the cultural change at an institutional level that is required to effect the move to Open Science. It will describe the 8 pillars of Open Science, as defined by the European Commission, and then look in detail at the issue of the responsible use of metrics. It will analyse the high level findings of a recent HEFCE survey on the use of Bibliometrics in UK universities; and then propose a 4-step plan to enable universities and research organisations to promote the responsible use of metrics. The insights are built around the LERU Roadmap for Open Science, which was published in May 2018.



Kristiina Hormia-Poutanen, LIBER

  • Director, Library Network Services, National Library of Finland 2000-
  • Special adviser of Liber 2018-2020: President of Liber 2014-2018; vice-president of Liber 2010-2014
  • Member of DORA (The San Francisco Declaration on Research Assessment) advisory committee 2018-2021
  • Member of the Open Science Policy Platform, European Commission 2016-2018 and 2018-2020 representing Liber
  • Member of the Member States Expert Group on digitisation & digital preservation 2016; 2017- 
The Role of Libraries in Advancing Open Science

Collaboration between different stakeholders is crucial to make Open Science a reality. Libraries play an important role in this. The recommendations of the Open Science Policy Platform as well as the Liber Open Science Roadmap are discussed in the presentation.



Vanessa Proudman, SPARC Europe

Vanessa Proudman is Director of SPARC Europe; she is working to make Open the default in Europe. Vanessa has 20 years’ international experience working with many leading university libraries worldwide, with research institutions, international policy makers, together with information and IT professionals and designers from many countries. She also headed information and IT at a UN ­affiliated international research institution in Vienna for 10 years. She has also been programme and project manager to Europeana. She is also the owner of Proud2Know, a consultancy that supports the development of Europe’s academic libraries. 

It’s high time to rethink how we pay for Open infrastructure; it’s high time to act

Changes in the current scholarly communications policy, service and infrastructure ecosystem require us to rethink how we will sustain our open efforts in the future. Seed funding will help us innovate; however, are we as libraries ready to invest in maintaining and further developing good practices for years to come such as services we have come to depend upon to implement our policies such as DOAJ or SHERPA/RoMEO? 

Many of us in Europe are reliant on our ministries or on generous institutions for funding, but when governments or priorities change, how sure are we that this funding can or will continue? Furthermore, funders are increasingly introducing Open policies; what is their contribution to sustaining Open services/infrastructure? Or are we going to leave it to large publishers to purchase services and infrastructure to add it to their increasingly diversified portfolio, increasing our dependency on them? 

A range of Open Research initiatives is experimenting with new business models to help combat these challenges. Furthermore, a new collective partnership model such as SCOSS is stimulating change in this area. Such developments are changing mindsets as regards the way we finance Open Research. 

It is time to rethink how we fund the Open services and infrastructure that support Open policy and practice. Merely continuing to talk of the need to sustain service and infrastructure or taking a piecemeal approach will not cut it, we need to see a strategic vision and approach to help ensure the scholarly communications services and infrastructure are here for years to come.



Dr. Ignasi Labastida i Juan, Universitat de Barcelona, Spain

Dr. Ignasi Labastida is the Head of the Office the Dissemination of Knowledge at the Universitat de Barcelona where he is also leading the Research Unit at the CRAI (Learning and Research Resource Center). From this Office, he is leading different projects towards openness related to open educational resources, open access and open data within his own institution and partnering with external institutions.

He is a member of the SPARC Europe board and a member of the Steering Committee of the Information & Open Access Policy Group at the LERU. He has been a member of the OCW Consortium Board of Directors on behalf of Creative Commons and a member of the Administrative Council of Communia, an International Association on the Public Domain built on the eponymous Thematic Network. 


Facing the Open Science challenges from a university perspective

When we talk about Open Science we talk about new ways of performing research and disseminating results. Many researchers are embracing this new way of doing research, sometimes fostered by funders, and universities must act. Open Science brings challenges and opportunities that must be evaluated from a university perspective in order to make changes in the way they provide services and infrastructures for researches. And, moreover, Open Science implies new ways of evaluating research, internally and externally. Universities must develop their own strategy for Open Science and an action plan to implement it. In this talk, I will introduce some ideas on how to develop it.  



Prof. Dr. Janusz Smulko, Gdańsk University of Technology

Vice-Rector for Scientific Research

Prof. Janusz Smulko’s research interests are random from signals used as a source of information for the detection of gases, types of corrosion and to assess the quality of materials and electronic components. He has published over 150 scientific papers, authored 2 monographs and co-authored two academic textbooks. His work has been cited more than 600 times, and the Hirsch index is 16 (Scopus, Dec. 2017).

Since 2013 he is the head of the Department of Metrology and Optoelectronics. He defended 4 doctorates (all with honors) and he is the tutor of 4 doctoral students. Editor-in-chief of the ‘Science Bulletin’ of the Faculty of Electronics, Telecommunications and Informatics at GUT (2012-2013). Editor-in-chief of “Metrology and Measurement Systems” (since 2016, the IF for 2015 is 1,140). Member of the Committee of Metrology and Scientific Instrumentation of the Polish Academy of Sciences (since 2011). Chairman of the IEEE Computer Society Chapter Gdańsk. He reviewed 7 doctoral theses and 3 habilitation procedures.

He managed 6 research projects and he was awarded with 16 GUT Rector prizes. He was awarded the Silver Cross of Merit (2003) and the Medal of the National Education Commission (2009).


A research perspective from Poland on Open Science

“Open Science” is emerging and one of the “buzzwords” among the scientific community around the globe. It is not easy to define and contain many aspects, shadows and a multitude of assumptions that are rather hard to implement together at the same time. Open Science is a topic accompanied by a vivid discussion of different stakeholders from a scholar, librarians, publishers or IT staff.

Each country has its own road to achieving Open Science. There are several good practices and models from many countries such as the Netherlands, the United Kingdom or the United States. Poland is one of the countries where the idea of Open Science is still in the developing phase. However, recently it has been observed an uprising trend to increase a significant number of scientific and research projects using the idea of Open Access and Open Research Data.

Gdańsk University of Technology (GUT) is strongly involved in disseminating and promoting the idea of Open Science. Our scientific journals are fully based on the Open Access model. Setting up the institutional repository and scientific platform The Bridge of Knowledge, helped us to reach a large number of scholars that are willing to share their research findings.

Our next step for Open Science will be more challengeable. The Bridge of Data project is strongly in line with the European Commission strategy to build up the infrastructure and awareness of the benefits of opening research data. At GUT and in cooperation with other institutions from the Pomeranian region (the University of Gdańsk and Medical University of Gdańsk), not only the data repository will be established but in addition the Training and Competency Center. We would like to provide for scientists the infrastructure and support at the same time to achieve satisfactory results in sharing research data.



Beata Socha, De Gruyter

Beata Socha has worked in publishing for over ten years, since 2016 she has been part of De Gruyter’s Open Access team. In her role as Editorial Coordinator and Product Manager, she has been responsible for growing the publisher’s Open Access portfolio and for overseeing the progress on new journal titles in social sciences.

De Gruyter publishes first-class scholarships and has done so for more than 260 years. An international, independent publisher headquartered in Berlin — and with further offices in Boston, Beijing, Basel, Vienna, Warsaw and Munich – it publishes over 1,300 new book titles each year and more than 900 journals in the humanities, social sciences, medicine, mathematics, engineering, computer sciences, natural sciences, and law. The publishing house also offers a wide range of digital media, including a large number of open access journals and books.

The group includes the imprints De Gruyter Akademie Forschung, Birkhäuser, De Gruyter Mouton, De Gruyter Oldenbourg, Sciendo, De Gruyter Saur, De|G Press, Deutscher Kunstverlag (DKV) and the publishing services division Sciendo.

Open Science, a Publisher’s perspective

Over the past decade, Open Access has become a mainstream publication model, with increasing support from international organizations, universities and the European Union. De Gruyter has been one of the first publishers to embrace Open Access and now has an impressive OA book and journal portfolio, which has been growing both organically and through acquisitions. Launching new journals and flipping subscription ones to OA is always a challenge, however, figures show that not only is it possible, but can be beneficial to the journal in the long run. 


Elad Hoffman, Ex Libris

Director, Head of Pre-Sales EMEA

Elad Hoffman has served as the head of pre-sales for Ex Libris EMEA for the last two and a half years, managing a team of 10 European solution architects and bid writers. Elad has a wide background in software solutions and mobile applications for enterprise businesses, including in roles in product management, pre-sales, and instructional designing and training. Elad is currently studying for his executive MBA at the London Business School. Elad is leading the early adopters’ program for Ex Libris’s Esploro research data management solution.

Libraries and Research Assets – The Need for a New Approach

Many in the academia recognize the need for a better, more integrated approach for managing research assets throughout the research cycle – a systematic data management approach that would eliminate duplication of effort, reduce the burden on individual stakeholders, and – above all – would support the institutional goal of increasing the impact of research output.

Academic libraries are often at the crossroads of increasing their involvement in supporting research output and improving research data management and are already providing a measure of centralized coherence in their support of academic research. In this session, we will discuss the potential role that libraries can play in driving this transition, by leveraging their expertise in data curation, resource management, and content dissemination, and the infrastructure needed for supporting these processes. We will aim to inspire a conversation around the need for a new, comprehensive approach to research data services.

The session will also look at a possible solution via a new library–led initiative being launched (Ex Libris Esploro) that brings together a number of universities and Ex Libris in order to develop a new approach to increase visibility, impact and compliance of research outputs and data while serving the multiple stakeholders.



Emily Newsome, Taylor and Francis, eBooks Department

Marketing Manager for the UK & Europe, Library sector

Emily Newsome is Marketing Manager for the UK & Europe library sector, working in Oxfordshire for Taylor & Francis, a global academic publisher of books, journals and digital resources.  Emily has been working in academic publishing for more than three years, prior to which she worked in branding and as a copywriter for magazines and websites.  She enjoys talking to customers and discussing how she and Taylor & Francis can help to provide them with solutions to their challenges.  She is passionate about the dissemination of academic work around the world and meeting new people. 

eBooks in your Library:  Discoverability, Communication and the Future of eBooks

Be part of a conversation on the different elements of academic eBooks including discoverability, communication and the future of eBooks.  All librarians are welcome to this presentation, which is also going to outline various science-related eBooks and digital products and how you can use them in your role.  For example, listen to the differences between the Combined Chemical Dictionary vs. the Dictionary of Natural Products.  Share your experiences and opinions on eBooks and what can be done to make eBook platforms easier and more convenient for you to use.  Give feedback on what works well and what doesn’t when using eBooks in the sciences, and listen to others talk about their views on eBooks.









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